Heartbeat Classics Constitution and By-Laws
ARTICLE 1 NAME
The name of this club shall be Heartbeat Classics Of North San Diego County.
ARTICLE 2 PURPOSE
The purpose of this club is to establish an association of members, to encourage restoration and/or preservation and enjoyment of all Classics, ’72 and older vehicles, including passenger cars and trucks.
ARTICLE 3 MEMBERSHIP
A. Qualifications and Eligibility
- A person is eligible for membership in Heartbeat Classics if they have an interest in and/or owns any Classic passenger car or truck.
- Minimum age for membership is 16 years.
- Prospective members shall complete a membership application and attend at least 2 meetings or one meeting and one activity before joining the Heartbeat Classics.
- Membership in Heartbeat Classics requires an annual due of $30. Annual dues are collected upon acceptance in the club, and prorated through the end of the year. Dues are payable by January 31 of each year. Deadline for renewing your dues is March 15th.
- A membership in Heartbeat Classics may be individual, a couple, or other family unit. Each membership is entitled to two  votes.
B. Termination of Membership
- Any member may resign by written notice to a club officer. The resignation shall become effective upon receipt and upon payment of any and all indebtedness due to the Heartbeat Classics. Partial refunds of annual dues paid will not be made.
- Dues remaining unpaid after March 15th is cause for termination of membership.
ARTICLE 4 MEETINGS/ACTIVITIES
A. Meetings shall take place on the third Thursday of each month.
B. Members are encouraged to attend club meetings and outings.
C. Members are encouraged to drive their Classics to club meetings and outings.
D. Members are encouraged to wear their badges and club attire at club events.
ARTICLE 5 EXPENDITURE OF FUNDS
A. All requests for expenditure of funds shall be made in writing and submitted to the Officers prior to the monthly meeting.
B. Unless deemed an ongoing expense by the Officers, any request for the Heartbeat Classics to spend more than $200 must be submitted in writing to the Officers, who shall bring it to the membership at the next meeting for action.
C. The Club shall maintain a minimum balance of $2500 at the end of each fiscal year to be used as operating capital for the next fiscal year.
ARTICLE 6 ETHICS AND ETHICAL RELATIONSHIPS
The individual members of the Heartbeat Classics recognize and agree to subscribe to an acceptable code of conduct within the boundaries of rights of others, and abide by the Federal Laws, State Laws and Club Rules. Roberts Rules of Order will be the foundation of behavior at all meetings. Heartbeat Classics shall not tolerate the use of illegal drugs or excessive use of alcohol at club sponsored events because it conveys a negative image of the club as a whole and members individually.
A. Possession of alcoholic beverages is prohibited to members not of legal age.
B. Possession or use of any illegal drugs is prohibited before, during, or after any club function or activity.
C. Violation of any provisions of this Article will be cause for termination of membership in the Heartbeat Classics.
D. No comments, written, verbal or otherwise communicated that may contain potentially libelous statements, obscene, explicit or racist language, personal attacks, insults or threats to a member, will be tolerated and may be cause for termination of membership.
E. Any member’s membership can be terminated by a 60% vote of the members present at a regular meeting (one meeting and one newsletter will be required for notification prior to the intended vote) of the Club for infraction of these rules as determined by the Board.
F. A member who has been expelled can submit a request for reinstatement to the Executive Board. Once approved, they will go before the membership for approval/disapproval The individual may be reinstated to membership by a 60% vote of the membership present in a Club meeting, and the payment of current dues for the year in which the reinstatement occurs. Again, one meeting and one newsletter will be required for notification of intended vote.
G. If a member or officer resigns or fails to renew his/her membership in the Heartbeat Classics and wishes to be reinstated or rejoin the Club, he or she must be sponsored by a member in good standing and the membership votes to allow the individual back into the Club. Any paid dues for the current membership calendar year will be considered as payment in full.
ARTICLE 7 OFFICERS
Officers of this club shall by elected annually by the membership of the club, and they shall serve for a period of one calendar year.
The Officers of Heartbeat Classics shall consist of the following elected positions:
The President shall preside at all club meetings. act as official host at all club activities, and may appoint committees as considered necessary to carry out the functions of the club.
B. Vice President
The Vice President shall preside in the absence of the President and shall actas the assistant host at all affairs. In addition, the Vice President shall endeavor to keep the club informed of all upcoming events, and shall be the overseer of the monthly raffle.
The Secretary shall record the minutes of each meeting, handle all correspondence, keep and preserve all important documents. The Secretary shall also maintain the attendance record for the club.
The Treasurer shall handle all club moneys, and shall keep full and accurate accounts of all receipts, and disbursements in books belonging to the club, and shall present a club financial report at each meeting. The treasurer shall handle membership applications, collect annual dues and assemble the membership roster, which information shall be shared with the Secretary, for maintaining records and for any club mailings.
The Sergeant-at-Arms shall keep order at club meetings and events, greet members and guests at club meetings, and keep a list of attendance to be given to the Secretary or Treasurer after each club meeting.
ARTICLE 8 ELECTIONS
A. Candidates for officer positions shall be solicited from the membership in June and July. All members desiring to run for an office must make their candidacy known to the Secretary no later than the July monthly meeting.
B. Ballots will be distributed to the entire membership in August.
C. Election of officers will take place at the August monthly meeting. Members who cannot attend the meeting may return their ballots by mail, which must be received prior to the August meeting. Ballots will be counted and new officers announced at the August meeting. The new Officers will assume their positions in September.
D. Election of officers shall be a plurality of votes cast.
E. There will be a minimum of one candidate for each elected office the election for any position without a candidate shall be postponed until such time as the membership can be presented with a candidate(s).
F. In the event that there are no nominations for a certain office, or a vacancy occurs, the officers will act pro tem on a rotating basis until the vacancy is filled.
ARTICLE 9 AMENDMENTS TO THE BY-LAWS
A. Any member may propose in writing, changes, additions, deletions, amendments, and/or corrections to these by-laws. The written proposal(s) shall be submitted to the Officers, who shall present the proposal(s) to the voting membership at a monthly meeting.
B. By-laws amendments must be approved by 2/3 of votes cast at a monthly meeting.
C. By-laws shall be reviewed annually in November.
ARTICLE 10 NON-PROFIT PUBLIC BENEFIT CORPORATION/ HEARTBEAT CLASSICS
A To promote the preservation, restoration, and history of all Classics, ’72 and older automobiles and trucks, and to support local charities.
B. This corporation is a non-profit public benefit corporation and is not organized for the private gain of any persons. It is organized under
the non-profit public benefit corporation law of California for charitable purposes and is exempt from Federal and California income tax under Section 50l(a) of the Internal Revenue Code, and Section 23701d of the California Revenue and Taxation Code, as an organization described in Internal Revenue Code Section 501(c)(3).
C. An annual exposition that is open to the public will be held, and all funds from the exposition that are in excess of club’s annual expenses will be donated to our charity(s). The percentage of donated funds will be determined by show expenses and maintaining the club’s minimum balance per ARTICLE 6C. Other use of funds from the exposition will be determined by board members and presented to the membership for vote.